What is proofreading?

Proofreading involves ensuring the publication is ready to be sent to the printer, the web developer, the publisher or the academic advisor. This is the final stage in the editing process. Proofreading can ensure your document is free from errors and inconsistencies.

A proofread includes:

Verification checking

  • Check the document against the previous copy for any inconsistencies
  • Check that all amendments have been accurately inserted into the document

Integrity checking

  • Check that the document is complete including prelim material, text, illustrative material, links, labels, headings, captions, in-text references, appendices, lists of abbreviations, glossary, references and bibliography, and index
  • Check that all lists correctly refer to the part in the text

Language and style checking

  • Check for errors in spelling, punctuation and typography
  • Check cross-references are correct
  • Ensure document conforms to the chosen style
  • Check page layout is consistent and that elements are not split over a page unnecessarily
  • Ensure alignment and spacing are correct
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